Certware vs.
Excel
Excel is a powerful tool — but it was not built for certificate management. See how a purpose-built platform eliminates the risks and limitations of tracking compliance in spreadsheets.
Feature Comparison
| Feature | Certware | Excel |
|---|---|---|
| Certificate storage | Certificates stored with product records | Links to files on shared drives, easily broken |
| Team collaboration | Real-time multi-user access with roles | File locking, merge conflicts, version confusion |
| Expiry tracking | Automatic notifications before expiry | Manual formula maintenance, no alerts |
| Change history | Complete audit trail of every action | No built-in change tracking |
| Supplier collaboration | Suppliers upload certificates directly | Email collection, manual data entry |
| Finding certificates | Search across all fields instantly | Ctrl+F within one sheet at a time |
| Data security | Role-based access, encrypted cloud storage | Anyone with file access sees everything |
| Scaling | Handles thousands of records seamlessly | Slows down, formulas break, sheets multiply |
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